How to be a Toastmaster of the Meeting (Master of Ceremony)
Dear All
Some new members think that they need the assistance of "senior"toastmasters to understand the roles in Toastmasters of Meetings(a.k.a Master of Ceremony). Some Executive Committee (EXCO) officers bemoan the lack of "senior" toastmasters to guide the newbies. Some "senior" toastmasters bewail the quality of some today's meetings and think of the good old days.
The people at Toastmasters International have thought of all that. That's why they came up with the Competent Leadership manual several years ago.
All that any toastmaster needs to do is READ THE MANUALS. If you follow the information, all toastmasters of meetings will have high standards.
This e-mail addresses specifically the role of the Toastmaster of the Meeting.
As you can see on page 76 on the Role of Toastmaster, there are five projects that help you to become a better Toastmaster of the Meeting:
Projects 4, 5, 7, 8, 10.
Most of the projects talk about a Toastmaster acting as a HOST. To me, this means, helping especially new members and guests to navigate the agenda, the sessions, by giving clear information of what's going to happen, what's happening, what happened. And that means:
being PREPARED in advance.
Project 4 - Time Management
Page 25
The main duty of the Toastmaster is to coordinate the meeting, prepare and distribute an agenda, act as a host and conduct the entire meeting program within the allotted time.
Evaluation Guide Questions
Page 27
- Did it appear that the leader had prepared for the meeting in advance?
- Was enough time allotted for prepared speeches, Table Topics, evaluations and other
meeting segments?
- Did the meeting begin and end on time?
- Did the leader have to adjust the times allotted for prepared speeches, evaluations,
Table Topics and other meeting segments during the meeting itself? If so, why?
- What could the leader have done better to help the meeting flow more smoothly?
- What did the leader do well that helped the meeting flow more easily?
Project 5 - Planning and Implementation
Page 32
The Toastmaster coordinates and conducts the entire meeting and acts as a genial host,
including introducing participants. The Toastmaster sets the tone for the entire meeting.
The Toastmaster uses planning and implementation skills to make sure all members assigned meeting roles know and understand their responsibilities.
Evaluation Guide Questions
Page 34
- Did the leader plan the meeting carefully, working with those serving in other meeting roles
in advance of the meeting, explaining his or her goals for the meeting, reminding them of their
responsibilities and making sure they knew how to fulfill them?
- What could the leader have planned differently that would have helped those serving in
meeting roles to function more effectively?
- What did the leader plan well that helped those serving in meeting roles to function more
effectively?
Project 7 - Developing Your Facilitation Skills
Page 44
The main duties of the Toastmaster are to facilitate the meeting program, coordinating and conducting the meeting and acting as host.
Evaluation Guide Questions
Page 45
- How effectively did the leader keep the meeting on track?
- Did the leader discourage interruptions and, if necessary, ask questions and repeat key
points to facilitate understanding?
- What could the leader have done better to facilitate the meeting flow?
- What did the leader do well that helped the meeting flow more smoothly?
Project 8 - Motivating People
Page 50
The main duties of the Toastmaster are to act as a host and coordinate and conduct the
entire meeting program. You may want to motivate those who have meeting roles to help
make the meeting one of the club's best.
Evaluation Guide Questions
Page 52
- Did the leader adequately explain to those with meeting roles the purpose and importance
of having a well-run, enjoyable club meeting?
- How effectively did the leader motivate those with meeting roles to contribute to the success
of the meeting?
- Did the leader use praise and public recognition as a motivational tool?
- What could the leader have done differently that would have helped increase the meeting
participants' motivation to contribute to the success of the meeting?
- What did the leader do well that helped motivate meeting participants to contribute to the
success of the meeting?
Project 10 - Team Building
Page 61
The main duties of the Toastmaster are to act as a host and coordinate and conduct the entire meeting program. You want to use team-building skills to help those who have meeting roles to work together to make each meeting one of the club's best.
Evaluation Guide Questions
Page 63
- Did the leader work with those serving in other meeting roles in advance of the meeting,
explaining his or her goals for the meeting, reminding them of their responsibilities, and
making sure they knew how to fulfill them?
- Did the leader establish a collaborative and trusting environment with those serving in
meeting roles?
- Did the leader encourage those serving in meeting roles to ask questions?
- What could the leader have done differently that would have helped the team function better?
- What did the leader do well that helped the team function more effectively?
Ever onward, ever upward ~~
DTM Laura Rotinsulu
Metropolitan Toastmasters Club
Some new members think that they need the assistance of "senior"toastmasters to understand the roles in Toastmasters of Meetings(a.k.a Master of Ceremony). Some Executive Committee (EXCO) officers bemoan the lack of "senior" toastmasters to guide the newbies. Some "senior" toastmasters bewail the quality of some today's meetings and think of the good old days.
The people at Toastmasters International have thought of all that. That's why they came up with the Competent Leadership manual several years ago.
All that any toastmaster needs to do is READ THE MANUALS. If you follow the information, all toastmasters of meetings will have high standards.
This e-mail addresses specifically the role of the Toastmaster of the Meeting.
As you can see on page 76 on the Role of Toastmaster, there are five projects that help you to become a better Toastmaster of the Meeting:
Projects 4, 5, 7, 8, 10.
Most of the projects talk about a Toastmaster acting as a HOST. To me, this means, helping especially new members and guests to navigate the agenda, the sessions, by giving clear information of what's going to happen, what's happening, what happened. And that means:
being PREPARED in advance.
Project 4 - Time Management
Page 25
The main duty of the Toastmaster is to coordinate the meeting, prepare and distribute an agenda, act as a host and conduct the entire meeting program within the allotted time.
Evaluation Guide Questions
Page 27
- Did it appear that the leader had prepared for the meeting in advance?
- Was enough time allotted for prepared speeches, Table Topics, evaluations and other
meeting segments?
- Did the meeting begin and end on time?
- Did the leader have to adjust the times allotted for prepared speeches, evaluations,
Table Topics and other meeting segments during the meeting itself? If so, why?
- What could the leader have done better to help the meeting flow more smoothly?
- What did the leader do well that helped the meeting flow more easily?
Project 5 - Planning and Implementation
Page 32
The Toastmaster coordinates and conducts the entire meeting and acts as a genial host,
including introducing participants. The Toastmaster sets the tone for the entire meeting.
The Toastmaster uses planning and implementation skills to make sure all members assigned meeting roles know and understand their responsibilities.
Evaluation Guide Questions
Page 34
- Did the leader plan the meeting carefully, working with those serving in other meeting roles
in advance of the meeting, explaining his or her goals for the meeting, reminding them of their
responsibilities and making sure they knew how to fulfill them?
- What could the leader have planned differently that would have helped those serving in
meeting roles to function more effectively?
- What did the leader plan well that helped those serving in meeting roles to function more
effectively?
Project 7 - Developing Your Facilitation Skills
Page 44
The main duties of the Toastmaster are to facilitate the meeting program, coordinating and conducting the meeting and acting as host.
Evaluation Guide Questions
Page 45
- How effectively did the leader keep the meeting on track?
- Did the leader discourage interruptions and, if necessary, ask questions and repeat key
points to facilitate understanding?
- What could the leader have done better to facilitate the meeting flow?
- What did the leader do well that helped the meeting flow more smoothly?
Project 8 - Motivating People
Page 50
The main duties of the Toastmaster are to act as a host and coordinate and conduct the
entire meeting program. You may want to motivate those who have meeting roles to help
make the meeting one of the club's best.
Evaluation Guide Questions
Page 52
- Did the leader adequately explain to those with meeting roles the purpose and importance
of having a well-run, enjoyable club meeting?
- How effectively did the leader motivate those with meeting roles to contribute to the success
of the meeting?
- Did the leader use praise and public recognition as a motivational tool?
- What could the leader have done differently that would have helped increase the meeting
participants' motivation to contribute to the success of the meeting?
- What did the leader do well that helped motivate meeting participants to contribute to the
success of the meeting?
Project 10 - Team Building
Page 61
The main duties of the Toastmaster are to act as a host and coordinate and conduct the entire meeting program. You want to use team-building skills to help those who have meeting roles to work together to make each meeting one of the club's best.
Evaluation Guide Questions
Page 63
- Did the leader work with those serving in other meeting roles in advance of the meeting,
explaining his or her goals for the meeting, reminding them of their responsibilities, and
making sure they knew how to fulfill them?
- Did the leader establish a collaborative and trusting environment with those serving in
meeting roles?
- Did the leader encourage those serving in meeting roles to ask questions?
- What could the leader have done differently that would have helped the team function better?
- What did the leader do well that helped the team function more effectively?
Ever onward, ever upward ~~
DTM Laura Rotinsulu
Metropolitan Toastmasters Club
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